Privacy Policy

Hoot Copy ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data in compliance with the UK General Data Protection Regulation (UK GDPR).

1. Information We Collect

We may collect the following personal data when you interact with our website:

  • Personal Identifiable Information (PII): Name, email address, phone number, business details, etc.

  • Technical Data: IP address, browser type, operating system, and other analytics data.

  • Communication Data: Information you provide when contacting us via forms, emails, or chat.

  • Marketing Preferences: Your preferences in receiving marketing materials from us.

2. How We Use Your Data

We use your personal data for the following purposes:

  • To provide and improve our services.

  • To communicate with you regarding inquiries or support requests.

  • To process transactions and manage payments.

  • To send marketing communications (with your consent).

  • To comply with legal obligations and enforce our terms and policies.

3. Lawful Basis for Processing

Under the UK GDPR, we process personal data based on the following lawful grounds:

  • Consent: When you provide explicit consent for marketing communications.

  • Contractual Obligation: When processing is necessary to fulfill a contract.

  • Legitimate Interests: When processing is required for business operations without overriding your rights.

  • Legal Compliance: When necessary to comply with legal or regulatory obligations.

4. Data Sharing and Transfers

We do not sell or rent your personal data. However, we may share your data with:

  • Service providers assisting us in business operations (e.g., hosting providers, payment processors).

  • Legal authorities, if required to comply with the law.

  • Third parties with your explicit consent.

If data transfers occur outside the UK, we ensure appropriate safeguards, such as UK-approved Standard Contractual Clauses.

5. Data Security

We implement security measures to protect your data from unauthorized access, alteration, or disclosure. However, no method of transmission over the internet is 100% secure.

6. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy or as required by law. Once no longer needed, data is securely deleted.

7. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

  • Access: Request a copy of your data.

  • Correction: Request correction of inaccurate data.

  • Erasure: Request deletion of your data under certain circumstances.

  • Objection: Object to processing based on legitimate interests.

  • Restriction: Request limitation on processing.

  • Portability: Request a transfer of your data.

  • Withdraw Consent: Withdraw consent for marketing communications at any time.

To exercise these rights, please contact us at gina@hootcopy.com

8. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies. You can manage your cookie preferences via your browser settings.

9. Changes to This Privacy Policy

We may update this policy from time to time. The latest version will always be available on our website.

10. Contact Us

If you have any questions regarding this Privacy Policy or your data, please contact us at gina@hootcopy.com

By using our website, you consent to the terms outlined in this Privacy Policy.